THIS INFORMATION APPLIES PRIMARILY TO CRITICAL STUDIES FACULTY FILM RUNNER At the beginning of each quarter, prepare a complete screening list for the department’s Film Runner who will pick-up and deliver films, videos and DVDs for your classes. The list should, include class times, dates, rooms, materials to be screened, Film & Music Center call numbers, or film distributor's name for rental material. In addition to class screening material, this list may also include videos and disks from which you will select clips, or materials you plan to screen yourself for background preparation. Normally the Film Runner will deliver materials to your department mailbox once or twice a week. Once you have finished with the materials, please leave them in the Film Runner’s mailbox. Rental film prints will arrive in the department office a few days before the screening and will be kept in the locked cabinet in the copier room. The Film Runner will pick up the films and deliver them to the appropriate classroom projection booths. Please see the “Purchasing, renting…” section for more information on film print rentals. Our current Film Runner is Rich Hawkinson (e) dhawkins@ucsc.edu, (805) 234-5264 (for more urgent requests). PURCHASING, RENTING, BOOKING AND SCREENING MATERIALS FOR CLASSROOM USE Prior to the start of the quarter: Compile a screening list for each course including preferred titles and screening dates. Each course will be given a budget for the purchase/rental of screening materials. The budget for critical study courses is specific to the class. Dowload the 07-08 budgets. You are free to spend this budget on whatever combination of purchases and rentals best suits the needs of the course. Please be careful about staying within the limitations of your budget. Each faculty member will be given an activity code to be used in all purchase and rental transactions. Your activity code will be FV+ the first four letters of your last name. Purchases If there are materials you would like to add to the Film and Music Center collection, contact Greg Careaga (gcareaga@ucsc.edu; 9-3687). He works with video and disk suppliers to help you locate materials and find the cheapest prices. Our policy is to purchase DVDs whenever possible. Purchases need to be ordered as far in advance as possible to allow adequate time for library cataloging. Please cc Lynda Potzus on all purchase requests and cite your “activity code” – FV+ the first four letters of your last name. Booking Film & Music Center Materials Before the beginning of each quarter, send the Film & Music Center a list of all materials that will be used from their collection for each course . This may include newly purchased items as well as holdings already in the collection. Film & Music Center staff will pull these items prior to the classroom screening date and hold them for pick-up. Your request should include the following information. Faculty name Phone # Class name Number of students Title of item Call # of item You may also elect to put items on reserve for the class. This might include video or disk copies of all materials screened in class and/or material for background screenings and research assignments. Rentals If you have checked with the library and they do not have a print, video, or DVD of a film you wish to show in class, you may order it from a distributor. (In the case of videos and DVDs, if you can get a copy from a video rental store, you have the option of renting it and the department will reimburse you.) Keep in mind that the supply for 16mm prints is dwindling each year and there are fewer and fewer distributors. If you don’t know the distributor that carries the film you are seeking, you can search the internet, browse the catalogs that are available at department office, or check with Shelley Stamp who also has various catalogues. 35mm – The Media Theater is the only space on campus that has 35 mm projection capability. Unfortunately, unless you are teaching in the Media Theater, you will not be able to show a 35mm print. Once you have found the distributor, contact them and have them fax a quote for the rental and shipping. Be sure that they include tax and insurance, and what carrier they will be using. A serial number is helpful if you can get that as well. After you have this information, see Jenny and she will proceed with the process to get a P.O. number and order the film. PLEASE START THE PROCESS AT LEAST TWO WEEKS PRIOR TO YOUR SCREENING. Rental film prints will arrive in the department office a few days before the screening and will be left in your box, office, or in the locked cabinet in the copier room. You can either contact the Film Runner and direct him/her to pick up the film and deliver them to the appropriate classroom projection booth or you can bring the film yourself on the day of the screening. After you are done with the film, please return it to the department and Jenny will facilitate shipping it back to the distributor. Library Document Delivery Service http://library.ucsc.edu/services/slugexpress/ Slug Express is a document delivery service providing UCSC-owned material from McHenry and the Science and Engineering Library to UCSC faculty, staff, and graduate students on campus. You may request books to be paged, checked out, and delivered (to a campus address only), free of charge. You may request articles/book chapters to be copied and sent to a campus address OR scanned to your desktop, for a $3.50 per article fee (to be invoiced or recharged). If items are in use, holds and recalls will be placed, tracked, and delivered to you as soon as the material is returned. Slug Express does not provide delivery of non-circulating material, i.e. Reference, Special Collections, or Film and Music Center material. Library Services - For information, forms, and calendars for reserving materials at McHenry library. Film & Music Center - Check the collection of films, videos, laser disks and DVDs Request materials: fmc@library.ucsc.edu Off-Campus Access F&DM Libraray Reasources The Library has developed a few webpages specific to the needs of F&DM faculty: UCSC Online Resources for Film and Television Studies Collection Planning Document for Filmmakers and Directors Weblog for video and DVD acquisitions Contact Paul Machlis if you have interest in creating an online "help page" for a large class. This resource can help in producing higher quality papers and reduce the frustration for both students and reference staff. Here is an example for Film 134 MEDIA SUPPORT Communications Normally, faculty are responsible for screening materials. If you are teaching in a classroom in the Communications Building, production staff can instruct you on the use of classroom equipment. Contact the production office before the start of the quarter to arrange an orientation fdmproduction@ucsc.edu. Registrar Spaces If you are teaching in a classroom outside the Communications Building, you will need to contact Media Services before the beginning of the quarter in order to get the combination to the locked media cabinet in your classroom (9-2117). These codes change every quarter. Contact Media Services to arrange for a staff person to meet you in the classroom to review the operation of the screening facilities, either prior to the start of classes or on the day of your first class meeting. If you need a projectionist for screening a 16mm film in a classroom located outside the Communications Building, please contact Jenny at least a week in advance and she will assist you in making arrangements with Media Services. TEACHING ASSISTANTS AND READERS You may be working with Teaching Assistants, Course Assistants and/or Readers. TAs (graduate students) and CAs (non-graduate students) are contracted to work 20 hours/week, including time spent attending lectures, doing assigned readings, preparing and conducting discussion sections, grading assignments, and/or drafting narrative evaluations at the end of the quarter. These hours can be pro-rated over the quarter, but in no case should TAs or CAs work more than a total of 220 hours over the quarter. It is important that you meet with each TA at the beginning of the quarter to complete the Notification of Teaching Assistant Duties form. Notification of Teaching Assistant Duties Beginning in Fall 2005, the "Notification of Teaching Assistant Duties" form is mandatory. All faculty who supervise a TA must review this form with their teaching assistant(s), both parties must sign, and the form returned to Jan Cloud (Asst. Dean - Arts Division. Mail Stop is Porter Faculty Services.) Lynda Potzus will email you this form at the beginning of the quarter if you are supervising TAs. Essentials for Faculty as TA Supervisors Essentials for Faculty as TA Supervisors This article is designed to alert you to your role as a supervisor and to help you avoid pitfalls and time consuming disputes and grievances. Duties and Responsibilities TAs are not normally expected to draft assignments, plan or administer examinations, or make photocopies for you. Please try to maintain a sense of their workload. A TA is not responsible for the instructional content of a course, determining students’ final grades, or for writing narrative evaluations. These are the responsibilities of the instructor. Readers Readers work on an entirely different basis from TAs and CAs. They are often advanced undergraduates in our department who are paid only an hourly wage to attend class, grade papers, and supply information for narrative evaluations at the end of the quarter. Please consult with the department manager about the total number of hours you expect your Reader to work. Managing your TAs and Readers We highly recommend that you gather information from your TAs, CAs and Readers as they grade assignments throughout the quarter. Many faculty members use templates or spreadsheets to help manage this information. Speak with your faculty mentor about this if you are interested. TA Monitoring [ doc | pdf ] PLAGIARISM AND CHEATING Please see "Academic Integrity" section on the Faculty Handbook page for guidelines, resources for students and faculty, discipline procedures, and more. DISABILITY RESOURCE CENTER (DRC) STUDENTS In any given class, there may be students who have been granted academic accommodations by UCSC’s DRC for a medically documented disability. In some circumstances, it is not possible for faculty to provide an authorized academic accommodation(s). The final decision to grant or deny a DRC student’s request for accommodation is given to the instructor. Information is available at the DRC website http://www2.ucsc.edu/drc. Contact drc@ucsc.edu, 459-2089 with questions about specific disabilities, accommodations, and more. . ACCOMMODATION AUTHORIZATION FORMS Copies of the DRC accommodation forms will be left in your box in a blue envelope as they come to the department. These forms identify 1) the manifestations of the disability 2) authorized academic accommodations that the student may request from DRC and from the faculty. CONFIDENTIALITY You are encouraged to talk with your faculty mentor prior to the quarter to discuss a workable procedure for dealing with DRC students. Direct email, phone, or visits during office hours are all appropriate ways to communicate with your DRC students. It is standard to make an announcement early in the quarter that directs students who need accommodations to contact you. Please advise your TAs/CAs to deal with DRC students in a way that protects their privacy. SEPARATE ROOM, EXTRA TIME AND PROCTORS Usually, accommodation involves a separate room and extra time for an exam. Please contact Jenny at least a week in advance about reserving a room for a scheduled exam for these students. DRC exams must be proctored and that duty is usually given to a TA. The Arts Division also maintains a list of available proctors. Contact Teresa Locatelli in Arts Payroll for information 459-3338. LAPTOP ACCOMMODATIONS If you agree to accommodate a student’s authorized request to use a laptop computer for an essay exam, please contact the other DRC students who will be sharing the testing space to determine if the noise will create a distraction for those needing a quite testing area. You are able to request an additional room but your request must be made at least a week in advance. DRC laptops Students who have been authorized to request use of a computer for essay exams may check one out from DRC. Mac G4s with floppy drives and IBMs with zip 100 drives are available. Students purchase their own floppy/zip. Personal laptops Faculty may allow students with the laptop accommodation to use a personal laptop, however, the proctor should examine the computer and external drives carefully before the exam and closely monitor the student(s). Printing The student must provide the external media or drive to the proctor for printing. Students using “jump drives” must agree to let the proctor have the drive until the exam has been printed, even if that means getting it returned later in the week. After the student completes the exam, they are to give their proctor the floppy, zip, or jump drive. The exam is to be printed by the proctor or instructor. The campus computer labs are equipped with computers that have floppy and zip drives. Baskin Engineering (PC lab) and Social Science 1 (mac and pc) are the two closest labs to Communications. You can view this information and hours of operation for all the labs at http://ic.ucsc.edu/labs/hardware.shtml.