UCSC/UCOP Information, Policies, and Guidelines

Housing
Faculty Housing (458-3506) is located at Hagar Court. You must fill out an application to get on the waiting list. The Community Rentals Office/Off-Campus Housing, located in 125 Hahn (9-4435), has rental listings and advising for the university area.

Parking
You can purchase parking permits, bus passes, and commuter programs from the Transportation and Parking Services (TAPS) Office located in the H Barn adjacent to the University Police. Office hours are 7:00 am to 5:00 pm, Monday – Friday. Find more information at the website listed above or call TAPS at 9-4543. Purchase permits through the TAPS online application center.

Recreational Facilities
Programs offered by the Office of Physical Education, Recreation and Sports (OPERS) are available to you as a member of the campus community for a reasonable fee. Phone OPERS at 9-2531 or visit their website for more information.

Identification Card
The Arts Division payroll office will issue you a UCSC Identification Card. You can use your ID card to check out books from the campus libraries, and you will need your ID number periodically for campus-related business.

Employment Eligibility Verification
In accordance with the Immigration Reform and Control Act of 1986, you will be required to provide documentation of your eligibility to work.

Payday
Paychecks arrive on the 1st of the month. If the 1st falls on a weekend, payday is the Friday before. You should expect your first check no sooner than four weeks from your date of hire. You have the option of having your paychecks deposited directly to your bank account. Contact Arts Payroll for the direct deposit paperwork (9-3338). Direct deposit usually begins one pay cycle after you apply. Be sure to check with the Accounting/Payroll office (9-2488) if your deposit is late.

Payroll will not process your paycheck without a Social Security number. If you are not a U.S. citizen or a permanent resident, you must obtain a Social Security number before you can receive a check.

Benefits
For information on medical coverage options and costs, contact the campus Academic Human Resources Office at 9-4300, 499 Kerr Hall. You may attend a new employee benefits orientation, scheduled regularly throughout the year.

International Scholar Services
New international lecturers and professors are advised to schedule an appointment with International Services (9-3550) soon after their arrival. Topics covered include:
* visas, limits of stay, and government requirements and benefits for scholars and
 their family members
* health insurance
* work in the U.S.
* travel abroad and reentry
* referrals to campus or community resources for housing, banking, and other
 concerns

UC AND CAMPUS POLICIES/PROCEDURES/GUIDELINES/RESOURCES

Course Standards

Please note that The Faculty Code of Conduct, APM – 015 clearly delineates the expectations listed below as faculty responsibilities:

Academic Personnel
Department Voting Policy (May 17, 1983)
Bylaw 55 Voting Practices updated May 30, 2003

Absence From Campus or Class
http://www2.ucsc.edu/ahr/policies/CAPPM/900700.htm

Academic-year appointees are expected to be present from the beginning of the fall quarter through the end of the spring quarter; any appointee returning after the beginning of the fall quarter or leaving before the end of the spring quarter should apply for a leave of absence in accordance with the sections outlined in APM – 700 – 0 (http://www.ucop.edu/acadadv/acadpers/apm/apm-700.pdf). If you plan on leaving campus at any time during the academic year, excluding academic holidays, for any reason, personal or professional, a leave of absence must be requested and/or discussed with the Chair well in advance of formalizing any plans.

It is important that you make arrangements for course instruction to continue despite your absence and regardless of the reason. Finding a replacement instructor is preferred. Rescheduling classes is possible but not recommended, since it imposes on students. Canceling classes is not acceptable faculty conduct. In all instances, you are responsible for notifying students and the Department by informing them directly of your upcoming absence and the arrangements you have made, and for posting notices of the change.

The Regents and the President have established specific regulations on certain types of leaves of absence. Types of leave include sick leave, family and medical leave, parental leave, among others. As an example, leave to attend professional meetings or for University business is approved by the:
1. Chair (for leaves of 15 calendar days or less)
2. Dean (for leaves of 16 calendar days to 12 months)
3. Executive Vice Chancellor (for leaves beyond 12 months)

Please submit your personal or professional leave request to the Chair through the Department Manager at least 30 days before departure in order to obtain the required approvals (does not apply to sudden illness). If the leave is to attend a professional meeting or for University business and is for more than 15 days, the rules in Sections 758 and 759 (http://www.ucop.edu/acadadv/acadpers/apm/sec5-pdf.html) of the Academic Personnel Manual may apply. The EVC retains authority for exceptions to policy.

Student Privacy Rights
The disclosure of information from student records is governed by the Federal Family Educational Rights and Privacy Act (FERPA) and, in part, by the State of California Education Code. For additional information, see "Privacy of Records" in The Navigator or http://reg.ucsc.edu/guidelines.html.

Posting student ID numbers, names, grades, and/or assigned discussion sections or labs is a violation of FERPA. Student ID numbers, grades, and sections are confidential information. It is no longer acceptable to post even a partial student ID number or social security number. Please go to http://reg.ucsc.edu/disclosureinfo.pdf for a complete list of confidential and non-confidential information.

Faculty/Staff Guide for Working with Emotionally Distressed Students
http://www2.ucsc.edu/counsel/info_faq_staff_guide.html
A comprehensive guide developed by the Organization of Counseling Center Directors in Higher Education (OCCDHE), designed to assist faculty and staff in identifying and intervening with students who are in distress.
Disruptive Students
Refer to Student Judicial Affairs: Instructors Guidelines for Addressing Disruptive Students in the Classroom

UCOP Policy on Student Conduct and Discipline
http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/uc100.html
Instructors who are considering or have decided to pursue disciplinary action against a student should review this UCOP policy that explains the expectations of student conduct, grounds for discipline, procedures, types of student disciplinary action, and posting suspension or dismissal on academic transcripts. The site includes an incident report form to be filed with the Campus Judicial Officer.

UCSC Principles of Community
"We are a community living and learning together. Certainly, we cannot expect to always agree with each other on every matter. Yet, we must unfailingly demonstrate respect, tolerance and patience in our communications."

M.R.C. Greenwood, Chancellor
April 24, 2000

The University of California, Santa Cruz is committed to promoting and protecting an environment that values and supports every person in an atmosphere of civility, honesty, cooperation, professionalism and fairness.

UCSC expects that every campus member will practice these Principles of Community.

We strive to be:

We accept the responsibility to pursue these principles in an atmosphere of personal and intellectual freedom, security, respect, civility and mutual support.

UCSC is committed to enforcement of policies that promote the fulfillment of our principles of community. These policies include but are not limited to: University of California Personnel Policies for Staff Members; applicable University Collective Bargaining Agreements; Academic Personnel Manual O15-University of California Policy on Faculty Conduct and the Administration of Discipline; UCSC Policy on Student Conduct and Discipline; UCSC Sex Offense Policy; UCSC Hate Bias Incident Policy. For further information or inquiries, contact the Directors of Academic and Staff Human Resources; Director of EEO/Affirmative Action Office; Director, Student Judicial Affairs; Sexual Harassment Officer; and Campus Ombudsman.

The UCSC Principles of Community statement was developed under the aegis of the Campus Welfare Committee, with broad campus consultation, and was endorsed by the Provost's Advisory Council and the Chancellor in June 2001. In the fall of the 2001-02 academic year, the CWC will undertake implementation plans in collaboration with faculty, staff, and students campus wide. 7/31/01

Sexual Harassment
Title IX / Sexual Harassment Office: rew@ucsc.edu or 9-2462
Students, faculty, and staff have the right to work and learn free from unwanted sexual advances. Advances made by faculty toward students or by supervisors toward subordinates unfairly exploit the power inherent in those relationships. Unwelcome sexual conduct between students interferes with the ability to participate in and benefit from University programs. In both obvious and subtle ways, the very possibility of sexual assault or harassment can be deeply destructive to individual members of our community and can poison their academic and career relationships. Members of our University community have the right to work and learn in an environment that is free from verbal or physical sexual conduct which might either interfere with an individual’s performance, or create a work or educational climate that is hostile, intimidating, or offensive, whether that conduct originates with an instructor, a supervisor, or a peer.

The Title IX Officer is available to provide information, advice, and referrals; to investigate complaints; and to coordinate informal resolutions for any student, faculty, or staff.

The UCSC Sexual Harassment Complaint Form can be found online at http://www2.ucsc.edu/title9-sh, in the printed Campus Directory, or from any university official.

Related Policies
UCSC Sex Offense Policy
UCSC Sexual Harassment On-line Procedure

Student-Faculty Relationships
http://www2.ucsc.edu/title9-sh/sopolicy/append.htm
The UCSC Academic Senate’s Resolution On Romantic Relationships states that even a single advance to a student by an academic appointee, whether or not the advance is welcomed, invited, or rebuffed, must be regarded by the academic community as a serious breach of professional ethics and proper standards of professional behavior.

Concurrent Enrollment
Students who are not enrolled in the university can take regular university classes through the Concurrent Enrollment Program offered by UC Extension, subject to the instructor’s approval and space available in the course.

Near the end of the quarter, you will receive a grade sheet for concurrent enrollment students enrolled in your classes. Please read the instructions carefully, and return grade sheets to UC Extension in a timely manner.

UCSC’s Grading Policy and Narrative Evaluations
http://reg.ucsc.edu/nes/handbook
http://evals.ucsc.edu

The UC Santa Cruz system for evaluating academic performance consists of both written narrative evaluations and grades. For deadlines on grades and narrative evaluations, see the Academic and Administrative Calendar in the Schedule of Classes.

You must write a narrative evaluation for each undergraduate who receives credit (a grade of A, B, C, D, or Pass) in your course no matter what the grade. An evaluation may:

The Registrar’s Office Evaluations Consultant, Rebecca Peet, provides assistance to faculty interested in using Excel and Data Merge software programs to simplify writing evaluations. You can contact the Evaluations Consultant at 9-1573 or rpeet@ucsc.edu for more information.

Narrative evaluations are to be written and submitted to NES by faculty only. (Please see below for more information on Teaching Assistant duties and responsibilities.) UCSC uses narrative evaluations in academic advising, reviewing scholarship applications, and awarding college honors and honors in the major. Evaluations are a permanent part of students’ academic records and appear as part of the official UCSC transcript.

Grade Assignments and AIS
http://reg.ucsc.edu/nes/handbook/index.html

To access class and grade rosters, go to https://my.ucsc.edu and enter your login and password. If you are unsure of what your AIS login and password are, please contact AIS help at help@ucsc.edu. More help is available at the AIS Help Desk website, http://itrequest.ucsc.edu. In person: Kerr Hall, Room 54 and 60, M-F 8AM-5PM.

If, after submitting grades, you find an error in a grade assignment due to procedural or clerical error, correct the grade by filling out an Instructor Initiated Change of Grade form at the Department Office. Submit a revised narrative evaluation with the grade change, if appropriate. If you notice an error that will require changing several grades, please see department advisor for further instruction.

Grading Options
When a student enrolls in a class, a letter grade is now the default grading option. However, undergraduates may choose to take a class Pass/No Pass, or graduate students may choose Satisfactory/Unsatisfactory, at the time they enroll. Students can change their option choice up until the end of the third week of the quarter. Undergraduates enrolled in a course for a letter grade will receive a grade of: A+, A, A-, B+, B, B-, C+, C, D, F, W (Withdraw), I (Incomplete), or Z (In Progress). Undergraduates enrolled in a course Pass/No Pass will receive a grade of P (Pass), NP (No Pass), W (Withdraw), I (Incomplete), or Z (In Progress). For undergraduates, “C” is a passing grade.

For information on the accepted course of action for a student to dispute a grade or evaluation, see The Navigator http://reg.ucsc.edu/navigator/index.html and the Academic Senate regulations at http://senate.ucsc.edu/manual/scAppC.htm.

Incomplete
To request an Incomplete, a student must make arrangements with the course instructor before the end of the quarter. At an instructor's discretion, an “I” grade notation may be assigned for work that is of passing quality but incomplete. To remove the Incomplete from a course, the undergraduate student must file a petition and complete the course work by the last day of the following quarter, unless the instructor specifies an earlier date. Once the course work and paperwork have been completed, a memo is placed permanently on the student’s academic record. If a student does not remove an “I” by the deadline, it lapses to F or NP, depending on the grading option in effect.

Academic Integrity
http://www.ucsc.edu/academics/academic_integrity

All members of the UCSC academic community have an explicit responsibility to present as their original work only that which is truly their own. Cheating, plagiarism, and other forms of academic dishonesty are contrary to the ideals and purposes of a university and will not be tolerated. Faculty members have several obligations in the area of Academic Integrity:

NetTrail is a UCSC resource that provides students with specific tutorials for finding, evaluating, and using information effectively and ethically. The department recommends that faculty inform their students about NetTrail and other resources that provide information about avoiding plagiarism/cyber-plagiarism and include information and links on course syllabi.

The library provides a wealth of information on preventing and detecting plagiarism and cyber-plagiarism for faculty and students.
Developing Effective Assignments Using Library Resources:
http://library.ucsc.edu/ref/instruction/eff_assign.html
Guide to Plagiarism and Cyber-Plagiarism (from the Universities of Alberta library):
http://www.library.ualberta.ca/guides/plagiarism/

If you suspect cheating in a course, it is your responsibility to try to establish the facts. If you become convinced that cheating has occurred, you have the responsibility to impose consequences. The work on which cheating has occurred will be treated as if it has not been submitted. In every case where you have established reasonable evidence of cheating, this information will be communicated to the College Provost. The Provost, in conjunction with the Academic Preceptor, will, based on the facts you have established, continue the disciplinary action with attention to due process.