Film & Digital Media Faculty Handbook Academic Integrity Copying Coursebooks, Readers, and Library Reserves Department Policies and FERPA Desk Copies Disability Resource Center (DRC) Emotionally Distressed and Disruptive Students ERes and Course Websites Film Runner Film & Music Center Collection Keys and Omnilocks Library Mail Services Media Support Phones & Fax Machine Reference (academic calendar, directory, class schedule, etc.) Travel, Entertainment, FAST Please refer to the Quick Links page for more general UCSC information and teaching resources and the Additional Information page for broader UCSC/UCOP information, policies, guidelines, and more! F&DM DEPARTMENT AND FACILITIES INFORMATION Department Office The Film and Digital Media Office at Communications 101 maintains office hours from 9:00 am–12:00 pm and 1:00–4:00 pm. To access the copy/mail room or the offices behind 101, please use the door located by 113 (by the elevator). This door is open 8am-5pm, M-F. Use your code (see omnilocks) if the door is locked. Copier/mail room This room is unlocked during our normal office hours. You will be issued a key for the room so you can access it during closed hours. The room is stocked with basic office and mailing supplies. Please contact the office if you can't find what you need. The copier/mail room is intended for faculty, staff, and teaching support (TAs/CAs) only. Please refer to Turning in Papers/Projects section for specifics on how students can leave items for you. Mail Services Our mail is delivered and picked up M-F at 10am. The red bag is for outgoing inter-campus mail and the blue bag is for outgoing work-related (department mail code required) mail. Visit their website for more information aboout Mail Services. University policy prohibits using the campus mail system for personal mail. If you have personal mail to send, use the Campus Post Office located at the loading dock (basement) of Jack Baskin Engineering. Outgoing mail is picked up M-F at 11am, 2pm, and 4:30pm and on Saturdays at 11am. The box does not list the Saturday pick-up, however, it does happen. Campus Mailstop: Film and Digital Media Department Department Address: Name Film and Digital Media Department UCSC 1156 High Street Santa Cruz, CA 95064 Copying Material for Class A photocopy machine is available for your use in the department’s mailroom. Jenny will issue you a copy card which is good for this machine and most others on campus. Please restrict your copying to course-related materials. Department staff are not available to help with copy orders. Large orders can be handled through the Digital Copy Center which, in most cases, will pick up and deliver your order. Jenny has forms available in the department office. Fax Machine You will find a fax machine in the copier/mail room. The number is (831) 459-1341. Phones Your office contains a phone with voicemail service. The Campus Directory explains how to use the phone and voicemail system. To check voicemail from your own phone, dial 9-3000; at the prompt enter your passcode. The seven-digit on-campus phone numbers all start with either 459 or 502. To make an on-campus call, dial the last five digits. To make an off-campus call, dial 6, then the number. Keys You will be issued a key to your office and a key for the back door of the copy/mail room. The copy/mail key opens all media cabinets in our spaces in Communications. Omnilocks You will need to see Angie Steele (our Digital Media Specialist) to get a code for the omnilocks. The locks are programmed to allow the rooms to be open during regularly scheduled classes and your code will allow you to access rooms at other times. Media Support in Communications Normally, faculty are responsible for screening materials. If you are teaching in a classroom in Communications, our operations staff can instruct you on the use of classroom equipment. Contact F&DM Operations before the start of the quarter to arrange an orientation fdmoperations@ucsc.edu. * Critical studies faculty, please see the media support section at the Critical Studies page for information about media support in campus spaces. DEPARTMENT POLICIES AND FERPA Turning in papers/projects The department copy/mail room is intended for faculty, staff, and teaching support (TAs/CAs) use only. The room generally contains confidential (student works, mail, checks) and/or valuable (films, books) materials, so it must remain off-limits to student traffic. Please do not direct students to your mailbox to turn in papers or leave things for you. You may arrange for your class to turn in course work outside of class time by letting the front office know ahead of time so a "drop box" can be made available for students to drop their work in at the front office. Staff will leave the materials in your mailbox at the end of the day or at a specified deadline or time. If you make an arrangement with an individual student to leave something with you, simply direct the student to bring it to the front office during office hours. Returning student work Any materials that have evaluative information must be returned directly to the individual student. The department office does not hold or return materials to students. Faculty are expected to make appropriate arrangements with students to return students’ work, such as, holding papers at faculty offices, returning papers by TAs during sections, or offering students the option of submitting a self-addressed, stamped envelope to have end-of-quarter materials returned to them. Shredding Bin There is a bin located in the copy/mail room that allows for the responsible disposal of confidential information and compliance with FERPA regulations. FERPA (Family Educational Rights and Privacy Act) Please review the UCSC Policy on Privacy of Student Records: A Quick Reference for more information about complying with FERPA. ACADEMIC INTEGRITY http://www.ucsc.edu/academics/academic_integrity All members of the UCSC academic community have an explicit responsibility to present as their original work only that which is truly their own. Cheating, plagiarism, and other forms of academic dishonesty are contrary to the ideals and purposes of a university and will not be tolerated. Faculty members have several obligations in the area of Academic Integrity: * Clearly inform students of the objectives and requirements of their courses. * Set the standards of scholarship. * Clarify those forms of collaboration that are acceptable and those that are not. * Set up your course to deter dishonest practices. * Act promptly on any instance of suspected or acknowledged acts of dishonesty. See website above for timelines. NetTrail is a UCSC resource that provides students with specific tutorials for finding, evaluating, and using information effectively and ethically. The department recommends that faculty inform their students about NetTrail and other resources that provide information about avoiding plagiarism/cyber-plagiarism and include information and links on course syllabi. The library provides a wealth of information on preventing and detecting plagiarism and cyber-plagiarism for faculty and students. Developing Effective Assignments Using Library Resources: http://library.ucsc.edu/ref/instruction/eff_assign.html Guide to Plagiarism and Cyber-Plagiarism (from the Universities of Alberta library): http://www.library.ualberta.ca/guides/plagiarism/ If you suspect cheating in a course, it is your responsibility to try to establish the facts. If you become convinced that cheating has occurred, you have the responsibility to impose consequences. The work on which cheating has occurred will be treated as if it has not been submitted. In every case where you have established reasonable evidence of cheating, this information will be communicated to the College Provost. The Provost, in conjunction with the Academic Preceptor, will, based on the facts you have established, continue the disciplinary action with attention to due process. FILM RUNNER At the beginning of each quarter, prepare a complete screening list for the department’s Film Runner who will pick-up and deliver films, videos and DVDs for your classes. The list should, include class times, dates, rooms, materials to be screened, Film & Music Center call numbers, or film distributor's name for rental material. In addition to class screening material, this list may also include videos and disks from which you will select clips, or materials you plan to screen yourself for background preparation. Normally the Film Runner will deliver materials to your department mailbox once or twice a week. Once you have finished with the materials, please leave them in the Film Runner’s mailbox. Our current Film Runner is Rich Hawkinson (e) dhawkins@ucsc.edu, (805) 234-5264 (for more urgent requests). Library Services For information, forms, and calendars for reserving materials at McHenry library. Film & Music Center - Check the collection of films, videos, laser disks and DVDs Request materials: fmc@library.ucsc.edu UCSC Document Delivery Services Off-Campus Access The Library has developed a few webpages specific to the needs of F&DM faculty: UCSC Online Resources for Film and Television Studies Collection Planning Document for Filmmakers and Directors Weblog for video and DVD acquisitions Contact Paul Machlis if you have interest in creating an online "help page" for a large class. This resource can help in producing higher quality papers and reduce the frustration for both students and reference staff. Here is an example for Film 134 Film & Music Center Collection Check the holdings at the Film & Music Center in McHenry Library to determine the availability of films, videos, laser disks and DVDs already in our collection. The Film & Music Center is located in the basement of McHenry Library. COURSE PAGES (ERes) AND COURSE WEBSITES The Film & Digital Media Department strongly encourages you to put your course materials, assignment, etc. online. This keeps copying costs down and is the most efficient way for your students to access information and assignments. Below are links to two campus units (ERes and ITS) that can assist you in putting course materials online: Electronic Reserves The Electronic Reserve System (ERes) is a free service provided by the both McHenry and the Science Library. Upon request, reserve services creates and administers a password protected course page for an instructor’s class. The page has links to homework problems and solutions, exam solutions, articles, and other materials if desired. To start an ERes course page you will need to fill out an ERes Course Page Request form. You can complete this online or in person at either library's reserves desk. With an ERes Course Page, you can submit handwritten or printed text to your chosen reserves desk in person or via fax or campus mail. Please include a title (for example, Midterm #1) and course information. Your documents will be scanned, converted to PDF, and upload to the course page. If text is copied from a book, it needs to include a bibliographic citation on the first page. More information can be found at Reserve Services. Course Web Pages - Resources to Design Your Own http://its.ucsc.edu/services/web/index.php Information Technology Services will help you develop your own course web site and personal pages. Web CT WebCT is an integrated set of web course tools that can be used to supplement a class taught mostly face-to-face or can be used to teach a course entirely at a distance (where students mostly "go to class" online using the World Wide Web with few if any visits to campus). In addition to creating a web space for your course where your syllabus and other materials can be posted, WebCT has these and many other tools available: Discussion Boards (threaded message forums) Live Chat and Whiteboard Calendar Gradebook Notebook Student Presentations Group Discussion Areas Content Paths with Bookmarking, Progress Tracking Glossary Audio and video clip integration CD-ROM integration WebCT is the primary web-based course management system supported by ITS / Instructional Computing Faculty Instructional Technology Center. Our staff will assist faculty who wish to use WebCT and the pedagogy of online learning through activities coordinated by FITC. The number of UCSC students with WebCT course management system accounts has continued to grow. Faculty can request a WebCT course account. This will reside on a server provided by ITS / IC and maintained by FITC staff. TEXTBOOKS, COURSE READERS, AND LIBRARY RESERVES Textbooks You can make arrangements to order textbooks for your class(es) online at the Bay Tree Bookstory Faculty Center. Course Readers If you would like to order a photocopied Course Reader for your class, please contact the Professor Publishing Service at the Digital Copy Center: 9-3883, profpub@ucsc.edu. Once completed, Course Readers will be available for students to purchase along with their textbooks at the Bay Tree Bookstore. When you are placing your order, you can request additional (free) copies for yourself, your Teaching Assistants, Readers and the library’s reserve desk. Reserves You are expected to put required textbooks and Course Readers on reserve at either McHenry or the Science & Engineering library. You are able to submit your reserve list via email, fax or online. If you chose to email or fax your reserve lists, please refer to the online form for required information. Include your course readers on your reserve lists. More information can be found at Reserve Services. McHenry Reserves, Luisa Orlando: (e)rbm@library.ucsc.edu, 459-5344, fax: 459-5103 Science & Engineering Reserves, Molly Ostrander: (e)rbs@library.ucsc.edu, 459-2865, fax: 459-2797 The Film and Music Center also offers reserve services. DESK COPIES Part of your textbook ordering should include requests for desk copies for yourself, your Teaching Assistant(s), or your Reader. Desk copies are usually provided free of charge to instructors and their teaching support. They should be requested from the publisher as soon as coursebook adoptions have been made for the upcoming quarter. It usually takes four to eight weeks to receive desk copies. Many publishers now have websites that include information about ordering desk copies. At the Faculty Center on the Bay Tree Bookstore website, you will find a directory of links to publisher websites. Also, the department has a spreadsheet with many publishers and links to their websites or email address that we can send you electronically. Publishers will usually ask for the following in your request: Your name, current appointment title, course you are teaching Author, Title, ISBN Course start date Estimated enrollment Number of desk copies requested Where to send. If you are having them sent to the department: Name Film and Digital Media 1156 High Street Santa Cruz, CA 95064 Request clean desk copies - not stamped "Desk Copy" or "Review Copy" UCSC Bay Tree Bookstore: 459-1333; (e)books@bookstore.ucsc.edu DISABILITY RESOURCE (DRC) STUDENTS In any given class, there may be students who have been granted academic accommodations by UCSC’s DRC for a medically documented disability. In some circumstances, it is not possible for faculty to provide an authorized academic accommodation(s). The final decision to grant or deny a DRC student’s request for accommodation is given to the instructor. Information is available at the DRC website . Contact drc@ucsc.edu, 459-2089 with questions about specific disabilities, accommodations, and more. Accommodation Authorization Forms Copies of the DRC accommodation forms will be left in your box in a blue envelope as they come to the department. These forms identify 1) the manifestations of the disability 2) authorized academic accommodations that the student may request from DRC and from the faculty. Confidentiality You are encouraged to talk with your faculty mentor prior to the quarter to discuss a workable procedure for dealing with DRC students. Direct email, phone, or visits during office hours are all appropriate ways to communicate with your DRC students. It is standard to make an announcement early in the quarter that directs students who need accommodations to contact you. Please advise your TAs/CAs to deal with DRC students in a way that protects their privacy. Separate Room, Extra Time and Proctors Usually, accommodation involves a separate room and extra time for an exam. Please contact Jenny at least a week in advance about reserving a room for a scheduled exam for these students. DRC exams must be proctored and that duty is usually given to a TA. The Arts Division also maintains a list of available proctors. Contact Teresa Locatelli in Arts Payroll for information 459-3338. Laptop Accommodations If you agree to accommodate a student’s authorized request to use a laptop computer for an essay exam, please contact the other DRC students who will be sharing the testing space to determine if the noise will create a distraction for those needing a quite testing area. You are able to request an additional room but your request must be made at least a week in advance. DRC Laptops Students who have been authorized to request use of a computer for essay exams may check one out from DRC. Mac G4s with floppy drives and IBMs with zip 100 drives are available. Students purchase their own floppy/zip. Personal laptops Faculty may allow students with the laptop accommodation to use a personal laptop, however, the proctor should examine the computer and external drives carefully before the exam and closely monitor the student(s). Printing The student must provide the external media or drive to the proctor for printing. Students using “jump drives” must agree to let the proctor have the drive until the exam has been printed, even if that means getting it returned later in the week. After the student completes the exam, they are to give their proctor the floppy, zip, or jump drive. The exam is to be printed by the proctor or instructor. The campus computer labs are equipped with computers that have floppy and zip drives. Baskin Engineering (PC lab) and Social Science 1 (mac and pc) are the two closest labs to Communications. You can view this information and hours of operation for all the labs at http://ic.ucsc.edu/labs/hardware.shtml. Emotionally Distressed Students Counseling and Psychological Services has an online guide Working with Emotionally Distressed Students - A Faculty/Staff Guide Disruptive Students Student Judiciary Affairs - Instructors Guidelines for Addressing Disruptive Students in the Classroom Reference Materials Publications & Scheduling Important UCSC reference materials include: The Academic and Administrative Calendar The General Catalog The Campus Directory The Schedule of Classes The Navigator Advisory Guidelines on Writing Undergraduate Performance (Narrative) Evaluations Travel, Entertainment, and Direct Pay (reimbursement) Processing FAST Office (Financial Administrative Services & Transactions) The FAST office provides information on travel and entertainment procedure and policy. You can find up-to-date forms, contact information, FAQs, and more at their website. The Arts Division contact is Suzy Miller, 459-3623, suzym@ucsc.edu. Refer to these guides for complete and helpful information: [ Fast Brochure.pdf ] [ Travel Guides ] [ Entertainment Guides ] You can track the most recent updates to these guides [ Travel ] [ Entertainment ] * See "Hosting Visitors and Events" at this website for information pertaining to visitors and events.